Create a defined space. Chaos just seems to flow when there is not real organization or a place where things are supposed to get done. If your office does a lot of copying, create a copy space. Group printers, copiers and the needed supplies together so that staff is not running through the office looking for copy paper or toner.
If your office needs large spaces for layout, have tables and good lighting that allows for items to be laid out and collated quickly and most importantly correctly. If you have staff members that need to work together place their offices or cubicles close together so that valuable time is not wasted while trying to track another person down.
Use whatever technology is available. Technology has been one of the major driving forces in improving the efficiency of business offices. Make sure to take full advantage of any technology that will help you stay organized and get more accomplished.
As the head of your business, it is up to you to set the tone for efficiency, whether you work for yourself at home or in a busy office setting. One of the best ways to do this is to keep deadlines. There are a lot of time management programs available and most email programs even have task lists. Be sure and take advantage of them.
I would be happy to come in and evaluate your office situation and show you some great time management solutions and ideas. Having an office audit periodically is a great way to ensure you are working effectively and efficiently which means, Time Makes Money. Give me a call soon so I can help you.